Health and Safety

Health and Safety Policy

  1. 1.     STATEMENT OF GENERAL POLICY

1.1.   Team Enterprises Limited fully accepts the obligations placed upon it by the various Acts of Parliament covering health and safety. Our Managers are informed of their responsibilities to ensure they take all reasonable precautions, to ensure the safety, health and welfare of those that are likely to be affected by the operation of our business.

 

  1. 2.     MANAGEMENT ORGANISATION AND ARRANGEMENTS

2.1.   This policy has been prepared and published under the requirements of Health & Safety at Work legislation. The purpose of the policy is to establish general standards for health and safety at work and to distribute responsibility for their achievement to all managers, supervisors, and other employees through the normal line management processes.

 

  1. 3.     MANAGEMENT RESPONSIBILITIES

Director

3.1.   The Director has overall responsibility for the implementation of the Team Enterprises policy. In particular, she is responsible for ensuring that the policy is widely communicated and that its effectiveness is monitored.

 

Senior Managers

3.2.   These managers are wholly accountable to the Director for the implementation and monitoring of the policy within the area of their specified responsibility.

 

Safety Officer

 3.3.   The Safety Officer is a nominated manager responsible for co-ordinating effective health and safety policies and controls across the organisation.

3.4.   The Safety Officer is responsible for:

  • the production and maintenance of Team Enterprises’ policy and ensuring that Department Guidelines are consistent with policy;
  • it is the application;
  • monitoring and reporting on the effectiveness of the policy;
  • the provision of general advice about the implication of the law;
  • the identification of health and safety training needs. The safety officer also acts on behalf of the Director, as Team Enterprises formal link with the Health and Safety Executive, Environment Health Departments and other external agencies;
  • the production and maintenance of Health and Safety Codes of Practice for each aspect of the services within the Company.

 

3.5.   Responsibilities for Specific Workplaces

 

WORKPLACE SENIOR MANAGER ACCOUNTABLE TO THE SENIOR MANAGER FOR HEALTH AND SAFETY IN THEIR DEPARTMENTS
St Helens Diane Bainbridge All Department Managers are accountable to the Director for their respective areas
Liverpool Julie O’Brien All Department Managers are accountable to the Director for their respective areas
  1. 4.     HEALTH AND SAFETY MANAGEMENT PROCESS

 4.1.   Team Enterprises believes that consideration of the health, safety and welfare of staff is an integral part of the management process. The provision of the Health and Safety at Work Act, associated Codes of Practice and E.C. Directives will be adopted as required standards within the Company. Responsibility for health and safety matters shall be explicitly stated in management job descriptions.

4.2.   Team Enterprises requires managers to approach health and safety in a systematic way, by identifying hazards and problems, planning improvements, taking executive action and monitoring results so that the majority of health and safety needs will be met from locally held budgets as part of day-to-day management, although many health and safety problems can be rectified at little additional cost.

4.3.   For major additional expenditure, cases of need will be submitted by Senior Managers to the Director.

4.4.   If unpredictable health and safety issues arise during the year, the Director must assess the degree of risk, in deciding the necessary resources and actions to commit to addressing these issues.

 

  1. 5.     HEALTH, SAFETY AND WELFARE GUIDELINES

5.1.   It shall be the responsibility of the manager to bring to the attention of all members of his or her staff, the provisions of the guidelines, and to consult with appropriate Health and Safety Representatives about the updating of these guidelines.

5.2.   The model contents of a guideline are:

  • a clear statement of the role of the department;
  • regulations governing the work of the department;
  • clear reference to safe methods of working, for example nursing procedures, manufacturers’ manuals;
  • information about immediate matters of health and safety concern, such as fire drills, fire exits, first aid;
  • training standards;
  • the role and identity of the Health and Safety Representative;
  • names of specialist advisers who can be approached about the work of the department;
  • the manager responsible for organisation and control of work;
  • accident reporting procedures;
  • departmental safety rules;
  • fire procedures;
  • policies agreed by the Company.

 

  1. 6.     IDENTIFICATION OF HEALTH AND SAFETY HAZARDS

–       ANNUAL AUDIT AND REGULAR RISK ASSESSMENTS 

6.1.   It is the policy of Team Enterprises to require a thorough examination of health and safety performance against established standards in each premise, at least annually. The technique to be adopted for such examinations will be the Safety Audit. The Audit requires review of:

  • standards laid down in the policy;
  • departmental guidelines;
  • relevant regulations;
  • environmental factors;
  • staff attitudes;
  • staff instructions;
  • methods of work;
  • contingency plans;
  • recording and provision of information about accidents and hazards and the assessment of risk.

 

6.2.   The information obtained by the Audit will be used to form the basis of the plan for the department for the following year. Audits must be completed by the end of January of each year.

6.3.   The responsibility for ensuring that audit activity is carried out as part of this policy rests with the Director and will be carried out by the Safety Officer. Although the Audit remains a management responsibility, managers are required as part of this policy to seek the involvement of the appropriate Health and Safety Representative in the conduct of the Audit.

6.4.   It is the management’s responsibility to ensure that any deficiencies highlighted in the Audit are dealt with as speedily as possible.

6.5.   In addition to carrying out Safety Audits, it is the responsibility of the department manager to check, at least quarterly, all portable equipment, including electrical appliances, in their area, and to ensure that all problems are immediately dealt with.

6.6.   Managers have a continual responsibility for the elimination of hazards in order to maintain a safe working environment and will also be expected to carry out regular risk assessments in line with the Health and Safety Executive Guidelines; that is follow the 5 steps:

  1. Identify the hazards
  2. Decide who might be harmed and how
  3. Evaluate the Risks and decide on precautions
  4. Record the findings and implement the precautions
  5. Review the assessment and update when necessary

 

  1. 7.     SAFETY REPRESENTATIVES 

7.1.   Team Enterprises will support Safety Representatives in carrying out their role and give all reasonable assistance. Safety Representatives will be encouraged to discuss specific health and safety issues with each manager. They may also formally report hazardous or unsafe circumstances to the managers and will be formally notified of the remedial action taken or be given a reason why the action cannot be taken.

 

  1. 8.     TRAINING

8.1.   Health and Safety training shall be incorporated within annual training programmes, as part of the development of a systematic training plan. Health and Safety training needs will, therefore, be identified and planned for in the same manner as other training needs.

8.2.   Four areas of need shall be given special priority:

  • training for managers, to equip them with an understanding of the manager’s responsibilities under this policy, and the role and purpose of safety representatives;
  • training for safety representatives to enable them to discharge their function;
  • training for all members of staff to acquaint them with the main provisions of the law and its practical implication, the main features of this policy and key safety rules;
  • induction and in-service training for staff at all levels to acquaint them fully with new requirements and hazards.

 

  1. 9.     RECORDS, STATISTICS AND MONITORING

9.1.   All accidents and injuries at work must be recorded no matter how minor, in the accident book that can be found on the Health and Safety notice board.

9.2.   Team Enterprises will operate systems for recording, analysis and presentation of information about accidents, hazard situations and untoward occurrences.  Advice on systems will be provided by the Safety Officer, in conjunction, where appropriate with specialist advisory bodies for example local Environmental Health Departments, and the responsibility for the operation of these systems rests with managers at all levels. Information obtained from the analysis of accident statistics must be acted upon and, where necessary, bids for additional expenditure made to the Director.

 

  1. 10.  REPORTS TO THE HEALTH AND SAFETY EXECUTIVE 

10.1. The responsibility for meeting the requirements of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1985 to the Health and Safety Executive, shall rest with the Director.

 

  1. 11.  SPECIALIST ADVISORY BODIES

11.1. Certain bodies and the individual members of those bodies have always had a Health and Safety role, most notably, the Health & Safety executive, or local Environmental Health Departments. If further specialist advice is required, this may be obtained by Managers from expert individuals or bodies outside .

 

  1. 12.  FIRST AID

12.1. It is the policy of Team Enterprises to make provision for First Aid and the training of ‘First Aiders’ in accordance with the First Aid Regulations (1982). The Safety Officer is responsible for ensuring the Regulations are implemented and for identifying training needs.

 

  1. 13.  FIRE

13.1. The Director is responsible for ensuring that the staff receive adequate fire training and that nominated fire officers are designated in all Team Enterprises premises.

13.2. In addition, Team Enterprises will nominate a Fire Officer (this may be the Safety Officer or someone external to the Company)

  • report and advice on the standard of fire safety in the Company’s premises and the standard of fire training of its staff;
  • undertake overall responsibility for fire training;
  • assist in the investigation of all fires in the Team Enterprises premises and to submit reports of such incidents.

 

  1. 14.  CONDEMNATION AND DISPOSAL OF EQUIPMENT

 14.1. Procedures for the condemnation and disposal of equipment are set out in Team Enterprises Standing Financial Instructions. Managers introducing new equipment should have new equipment checked by the Safety Officer.

 

  1. 15.  FOOD HYGIENE

15.1. Those Managers who have responsibility for food acquisition, storage, processing and serving, and staff induction and training, are responsible for ensuring that these functions are undertaken to the necessary legal standards. Any suspected outbreak of food poisoning or other unexplained and possibly food related incidents must be reported to the Safety Officer

 

  1. 16.  LIFTING AND HANDLING

16.1. Managers are responsible for informing staff of safe lifting techniques. The Safety Officer will identify specific training needs. The Director will ensure training in lifting and handling is provided to staff who require it.

 

  1. 17.  NON-SMOKING ON COMPANY PREMISES

17.1. Team Enterprises has agreed that there will be no smoking in its buildings. The rules relating to smoking on Team Enterprises premises are available from Head Office.

 

  1. 18.  CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH

18.1. The Control of Substances Hazardous to Health Regulations (COSHH) require Team Enterprises to identify those substances which are in use and which are hazardous to health (as legally defined) and to assess the risk of those substances. Team Enterprises must also provide and use controls to prevent exposure to substances hazardous to health; maintain controls by monitoring exposure, or by health surveillance of employees; and provide information, instruction and training for employees on all these matters. The Safety Officer is responsible for implementing these Regulations.

 

  1. 19.  COMPUTER INSTALLATIONS AND VISUAL DISPLAY UNITS

19.1. All new computer installations must adhere to the British Standard Specifications and comply with the Health and Safety (Display Screen Equipment) Regulations 1992. All new employees operating VDUs are issued with a copy of the Health and Safety Executive Booklet entitled ‘Working with VDUs’. New employees who regularly use VDUs will be required to undergo sight screening.

 

  1. 20.  CONTROL OF WORKING TIME

20.1. Team Enterprises is committed to the principles of the Working Time Regulations. No member of staff is expected to work more than 48 hours per week (including overtime) unless there are exceptional circumstances. Similarly, all other requirements of the regulations e.g. in relation to breaks, night workers etc. will be complied with.

 

  1. 21.  HEALTH AND SAFETY AND THE INDIVIDUAL EMPLOYEE

21.1. The Health and Safety at Work Act requires each employee ‘to take reasonable care for the Health and Safety of himself and of other persons who may be affected by their acts and omissions’ and co-operate with management to enable management to carry out their responsibilities under the Act. Employees have equal responsibility with Team Enterprises for Health and Safety at Work.

21.2. The refusal of any employee to meet their obligations will be regarded as a matter to be dealt with under the Disciplinary Procedure. In normal circumstances counselling of the employee should be sufficient. With a continuing problem, or where an employee leaves themselves or other employees open to risk or injury, it may be necessary to implement the formal stages of the Disciplinary Procedure.

 

  1. 22.  PEOPLE WORKING ON COMPANY PREMISES NOT EMPLOYED BY THE COMPANY

22.1. Persons working in Team Enterprises premises who are employed by other organisations are expected to follow Team Enterprises Health and Safety Policies with regard to the safety of Team Enterprises employees, their own personal safety (and that of other parties such as the general public if appropriate) and their method of work. This responsibility will be included in contracts or working arrangements. Similarly, seconded Team Enterprises employees working in other host premises will be expected to follow the host employers Health and Safety Policy.

 

  1. 23.  VISITORS AND MEMBERS OF THE PUBLIC

23.1. Team Enterprises wishes to ensure that as far as is reasonably practicable, the Health, Safety and Welfare of visitors to Team Enterprises establishments will be of the highest standard.

23.2. Any member of staff who notices persons acting in a way which would endanger other staff should normally inform their manager. If the danger is immediate, common sense must be used to give warning, call for assistance or give aid as necessary. It is equally important not to over-react to a situation.

 

  1. 24.  CONTRACTORS 

24.1. Team Enterprises wishes to ensure that as far as is reasonably practicable, the Health, Safety and Welfare of Contractors working in the Team Enterprises establishments will be of the highest standards. In addition, Contractors and their employees have an obligation so far as is reasonably practicable to ensure all equipment, materials and premises under their control are safe and without risks.

24.2. Contractors must also observe Team Enterprises Fire Safety Procedures. These obligations will be drawn to the attention of the Contractors in the contract document issued to them. In addition a Team Enterprises Manager will be identified in the contract as having authority to stop the work of Contractors who are placing themselves, other staff, or visitors at risk. Any member of staff who judges there is a risk where contractors are working, should inform their Manager immediately.

24.3. In tendering, Contractors will be asked to confirm they have a written Health, Safety and Welfare Policy. Team Enterprises Manager letting the Contract will be responsible for monitoring the Health and Safety performance of the Contractor and the Contractor’s performance will be a factor in deciding whether or not to invite the Contractor to tender again.