E – Safety

E-Safety and E-Responsibility Policy

E-Safety encompasses Internet technologies and electronic communications such as mobile phones and portable media devices as well as collaboration tools and personal publishing. It highlights the need to educate learners about the benefits and risks of using technology and provides safeguards and awareness for users to enable them to control their online experience. This e-safety policy will operate in conjunction with other relevant policies including the Safeguarding Policy.

Teaching and learning
Why Internet use is important
• The Internet is an essential element in 21st century life for education, business and social interaction. Team Enterprises has a duty to provide learners with quality Internet access as part of their learning experience.
• Learners will be taught what Internet use is acceptable and what is not and given clear objectives for Internet use (will also be displayed in all rooms with internet accessible equipment present).
• Learners will be educated in the effective use of the Internet in research, including the skills of knowledge location, retrieval and evaluation. Learners will be taught how to evaluate Internet content
• Team Enterprises will ensure that the use of Internet derived materials complies with copyright law.
• Learners will be taught to be critically aware of the materials they read and shown how to validate information before accepting its accuracy.
Managing Internet Access
Information system security

• The ICT systems capacity and security will be reviewed regularly.
• Virus protection will be installed and updated regularly.
• All portable media brought into centre for use on the network by both staff and learners should be virus checked before files are opened from it
• Learners may only when instructed use approved e-mail accounts on the company system.
• Learners must immediately tell a tutor/training consultant/Safeguarding Officer if they receive an offensive e-mail.
• Learners should not reveal personal details of themselves or others in e-mail communication, or arrange to meet anyone without specific permission.
• E-mail sent to an external organisation should be written carefully and authorised before sending, in the same way as a letter written on headed paper.
• The forwarding of chain letters is not permitted.
Published content and the web site
• The contact details on the Web site should be the address, e-mail and telephone number. Staff or learners personal information will not be published.
• The Director will take overall editorial responsibility and ensure that content is accurate and appropriate.
Publishing learner’s images and work
• Photographs that include learners will be selected carefully and will not enable individual learners to be clearly identified (unless prior permission has been granted).
• Learners’ full names will not be used anywhere on the Web site, particularly in association with photographs (unless prior permission has been granted).
• Written permission from learners will be obtained before photographs are published on the Web site.
• Work can only be published with the permission of the learner.
Social networking and personal publishing
• The use of social networking sites (excluding those specified for use in sessions) is prohibited. Any work related issue or material that could identify an individual who is a customer/client or work colleague, which could adversely affect the company a customer/client or our relationship with any customer/client must not be placed on a social networking site.

• Newsgroups will be blocked unless a specific use is approved.
• Learners will be advised never to give out personal details of any kind which may identify them or their location.
• Learners should be advised on security and encouraged to set passwords, deny access to unknown individuals and how to block unwanted communications. Learners should be encouraged to invite known friends only and deny access to unknown individuals.

Managing filtering
• If staff or learners discover an unsuitable site, it must be reported to Director or a member of the Technical Support team.
• Technical Support team will ensure that regular checks are made to ensure that the filtering methods selected are appropriate, effective and reasonable.

Managing emerging technologies
• Emerging technologies will be examined for educational benefit and a risk assessment will be carried out before use in centre is allowed.
• Mobile phones will not be used during lessons (Unless specified by the tutor). The sending of abusive or inappropriate text messages is forbidden.
• Staff will be issued with work phone where contact with learners is required outside of the centre.
• Personal data will be recorded, processed, transferred and made available according to the Data Protection Act 1998.
Policy Decisions
Authorising Internet access
• Team Enterprises will maintain a current record of all staff and learners who are granted access to company ICT systems.
• Learners will be asked to sign and return a consent form (Internet and E-mail User Policy).
Assessing risks
• Team Enterprises will take all reasonable precautions to prevent access to inappropriate material. However, due to the international scale and linked Internet content, it is not possible to guarantee that unsuitable material will never appear on a school computer. Neither the provider can accept liability for the material accessed, or any consequences of Internet access.
• The provider will audit ICT use to establish if the e-safety policy is adequate and that the implementation of the e-safety policy is appropriate.
Handling e-safety complaints
• Complaints of Internet misuse will be dealt with by the Director
• Any complaint about staff misuse must be referred to the Director
• Complaints of a child protection/Safeguarding nature must be dealt with in accordance with Safeguarding  procedures.
• Learners will be informed of the complaints procedure.

Community use of the Internet
• Team Enterprises will liaise with local organisations to establish a common approach to e-safety.

Communications Policy
Introducing the e-safety policy to pupils
• e-safety rules will be posted in all networked rooms.
• Learners will be informed that network and Internet use will be monitored.


Staff and the e-Safety policy
• All staff will be given access to the e-Safety Policy and its importance explained.
• Staff should be aware that Internet traffic can be monitored and traced to the individual user. Discretion and professional conduct is essential.
• Staff that manage filtering systems or monitor ICT use will be supervised by senior management and have clear procedures for reporting issues.
• Staff are advised not to use social network sites and if they do it is their responsibility for ensuring that all the necessary privacy settings are in place to avoid learner access.
• Staff must not communicate with learners via personal social networking sites.
Enlisting parental/Employer support
• Parents and employers attention will be drawn to the e-Safety Policy in newsletters, the learner handbook and on the website.


Information and Online Resources

Conversation Starters

Supporting young people online